Paper Shredders : A Way To Maintain Security

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Niels Ferguson may have thought “Complexity is the main enemy of security”, but frankly many a times; security can be the simplest, most effective choice available to you. As the competition between businesses grows, a key differentiator is business intelligence. Systems are designed to make businesses and governments more secure, but in spite of it all, sensitive information is always compromised. More and more information is being stored digitally on computer servers. However, important information that can compromise businesses and organizations is still widely available on paper.

The sheer volume of critical data that any company has made the issue of office security an extremely vital one. It has been noticed that 79% of businesses make no effort to destroy sensitive information before disposal; this signifies that ‘Identity Fraud’ is on the an increase. Ignoring shredding the correct document is a real threat to an organization’s reputation, which can be used to facilitate a fraud against either an organization or its customer. One way to address concerns related to confidential information getting into the wrong hands is to use a humble paper shredder. This infographic by ShredIt below gives the complete picture with regards to how fraud can occur in organisations.

How Paper Shredders Help

Most organizations store data in computers and more often than not, as hard copies as well. In today’s corporate world, a number of industries are utilizing paper shredders to secure and dispose of their crucial data. Most corporate and government offices store a lot of employee records, sales figures as well as customer data that is used for further business intelligence. This data is still stored in a physical format in a number of organizations that can pose a threat if it falls into wrong hands. Also, the banking sector deals with the customers’ confidential and restricted financial information, which needs to be safeguarded at all times. BPOs (Business Process Outsourcing) deal with a variety of sensitive data that is transmitted across the world and stored in a few hubs. The leakage of such data leads to a tremendous loss to the company and its brand.

An important area to look into is the purchase of a suitable paper shredder. Most paper shredders are of three types: strip, cross cut and micro cut, with micro cut being the most secure. Good quality paper shredders also have facilities to dispose of CDs, DVDs, and credit cards. Investing in quality will pay off over a period, rather than going in for the most basic paper shredder. It helps workplaces to function  efficiently by making their waste more manageable and by providing them more options as to how to dispose of it, including ecologically friendly means.

Another significant initiative that should be taken is framing a suitable Policy for Safe Disposal of Confidential Material, if not already done. This ensures a simple and efficient way to identify risks within your workplace. It is most important to protect the privacy of clients; so businesses and organizations should work on the side of caution and shred the sensitive documents that could negatively affect the well-being of their clients.

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